Two ducks - image credit: AbdolaliHow many times do you create a pretty box or object in PowerPoint and need to have exactly the same again and again and again. Possibly in different sizes or angles but fundamentally the exact same object.

I cry when I see someone start to create the object from scratch. I even cry when they select it and copy and then paste it in a new area. There is a much simpler and easy way do to this. It’s called duplication.

Here is a pretty box I wish to have in several locations in my slide. Rather than copying it we shall duplicate it, so as to be able to paste it as many times as we wish straight away.

  • Select the object.

This is what it will look like.

  • Now select the dotted line to the outside of the object. example 3

The line around the object is now solid. You have selected all the features that are in this object, not just the text or blue square, but everything including the bevelling and shadow.

  • Hold down the CTRL key.
  • Press the D on the keyboard.

If you keep pressing D with the CTRL key pressed down, you will see many objects all lined up at an angle. DuplicatedYou can now select each object in turn and move to the correct position, change the colour or orientation is so desired.

How to duplicate a slide

There are two ways to duplicate an entire slide.

  1. In the normal view select the slide required in the left most window.

Duplicate whole slide

  • Hold down the CTRL key.
  • Press the letter D on the keyboard as many times as you need the whole slide duplicated.


2. Go to the sort view, found at the bottom right of the application window. sort tool

  • In this view select the slide you require.

Sort view

  • Hold down the CTRL key and press the letter D as many times as required.

Duplicated in Sort view

Now you know how to create an exact copy of an object or slide, you can then modify what is required. This function can also be used in some of the other Applications in the Microsoft Office pack.

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