How to make the Quick Access Toolbar compact in Windows 11 - Image by Maria_Domnina from Pixabay Way back, I wrote a tip about the Quick Access Toolbar (QAT). How wonderful it was to have the tools you use regularly in one place because you can’t always remember where to find them in the ribbons.

In previous versions of Office, by default, the QAT was located at the very top left of your application window, above the ribbon tabs. It was populated with just a few tools. But I like to relocate it to under the ribbon as there I have far more space to place far more tools.

Here is an example of a previous version of QAT shown above the tabs with the dropdown list of suggested icons displayed. QAT with list

This is an example of a previous version of QAT with a personalised icon selection. example of old 1

In Windows 11, by default, the QAT is empty. You need to add the tools you desire. The QAT is located just under the ribbon on the left, just a simple bar with a down arrow. example of windows 11 QAT

  • Select the dropdown arrow at the right-hand side to display a list of some tools you may wish to have. Windows 11 QAT with list
  • Select the items you desire one by one. For a selection of more tools, read my previous tip.

Now that you are working on the latest version of Windows 11 with Office 365, are you frustrated that your QAT contains the text explaining the tool you have on the tool bar? If so read on.

The Quick Access Toolbar. (QAT)

This is such a valuable toolbar. You can place tools that you use frequently from various ribbons all together in one place. You can add tools that don’t even exist in the application you are working in. you can add your macros to a tool on this bar. Wonderful!

Here is a toolbar from a previous version of Windows. old QAT

Neat and tidy, when you hover above a tool, a tip of what you are hovering over appears.

Now see what it looks like in the latest version above the ribbon. windows 11 QAT

Change the location to below the ribbon, and you see this. change location

The mouse tips are still there when you hover above a tool, so why double up with the text next to the tool? mouse tip

Remove the text from a tool on the QAT.

  • Select the dropdown arrow at the end of the toolbar.
  • From the list select Hide Command Labels. Hide command Lables

This will set your icons closer together with no unnecessary text and you can have many more on the QAT to play with.

final example of a QAT

Tips – How to use the Quick Access Toolbar

Exit from an application in Windows.

Tips – Quick Access Folder in File Manager in Office 365

Assigning a Macro to a Tool


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