dice : image credit - unsplash.com/jonathan-peterssonThis topic may sound so simple but unfortunately Microsoft Word is becoming more and more automated and things “just happen” and we don’t know why. I had a class not so long ago that were blown away with numbering of paragraphs so I thought I’d better explain how to use this wonderful feature. You can either apply numbering as you are typing or after the fact when you’re making your document look professional and smart.

I shall start with a simple document that has no numbering at all. Example documentYou can see that there are several headings within this document.

The paragraphs under each heading need to have a number beside it.

      • Select the paragraphs you need numbered.
      • Select the numbering tool in the Home tab ribbon. Numbering Tool

The result will look something like this. Result 1Now you can select a new set of paragraphs and do the same thing by selecting the numbering tool.

The result will look like this. Result 2Notice that the numbering starts from 1 again.

Inputting more paragraphs in a numbered paragraph sequence.

If you need to type some more paragraphs in the middle of this set of numbered paragraphs just watch the numbers automatically change.

The result would look like this. Result 3

The paragraph I have just added has a number 2, this is continuing from the previous paragraph. But the subsequent paragraph that was the original paragraph 2 is now paragraph 3.

Removing paragraphs in a numbered sequence.

If you need to delete a paragraph, the same thing happens, but in reverse. The numbering automatically re-numbers the paragraphs that need to be re-numbered.

In an earlier tip I showed you how to use multi-level numbering. This can make it easier for the reader to follow what paragraphs should be read in unison.

The next tip will investigate how to make numbers for paragraphs continue the sequence when they are not adjacent to each other.

How to create Multi-level Numbering in Word

Indentation explained for MS Word


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