Intuit has launched a new workforce mobile app for QuickBooks. It is available for both Android and iOS. It streamlines features with the aim of helping employees track work hours and pay in one place.

In so doing, Intuit should alleviate multiple pain points. For example, employees of small and larger businesses who may currently need to use disconnected tools to track their work hours, schedules and paid time off will no longer be left frustrated and uncertain about finances on payday and between paychecks.

We recognized the importance of providing employees with a centralized hub that helps them manage their work and pay,” said Jennifer Bickerstaff, Vice President of Product Management for Intuit QuickBooks, Time Business Segment.

It’s crucial for employees to accurately track their time to ensure they’re paid correctly and on time. This has the added benefit of enabling employers to invoice customers accurately for billable time and increase profitability of projects.

“It’s also important for employees to have easy access to pay stubs, tax documents, and other pay insights to help them plan and make smarter money decisions for themselves and their families. The new QuickBooks Workforce mobile app is now that hub designed to help growing businesses take care of their teams.

QuickBooks Workforce mobile app

The new QuickBooks Workforce mobile app succeeds the previously named QuickBooks Time mobile app. It is available to employees of businesses in the US, Canada, UK and Australia. The new Workforce name seeks to build upon a QuickBooks vision which provides businesses and employees with a robust human capital management platform. With this, all can manage work, pay and benefits – in one place.

With a single sign-on, the app automates and reduces administrative tasks. This means employees can focus on their work with confidence. When payday arrives, employees can see their work works reconciled into wages, through one centralized employee hub.

In terms of function, the QuickBooks Workforce app lets employees:

  • access pay stubs and W-2s anytime, anywhere (a new feature)
  • clock in and out, even without Wi-Fi or data service
  • submit and track paid time off, sick days and holidays
  • edit timesheets
  • manage job schedules
  • switch between job codes, pause tracking or take a break
  • use GPS location-based time tracking.

Even more in the US and Canada

In the US and Canada, employees who use the QuickBooks Workforce app and who also receive their pay through QuickBooks Payroll will see two new pay features – access to:

  • pay stubs
  • tax documents.

This is in addition to already having the ability to access important on-the-job tools in one centralised app, including:

  • time-tracking
  • scheduling
  • paid time off.

Platforms and access

The QuickBooks Workforce mobile companion app works with:

  • iPhones and iPads
  • Android phones and tablets.

As Intuit points out, business owners/employers and employees will need one of these devices, plus some form of data access (WiFi or data plan with Internet access). Equally, as described above for the US and Canada, not all features are available on the mobile app and mobile browser for all geographies. QuickBooks Workforce mobile access comes included with QuickBooks Time subscriptions – at no additional cost.

Enterprise Times: what does this mean

The intended impact of the new QuickBooks Workforce mobile app is to save time while reducing payday anxiety for employees and employers. According to Intuit, all users across the US, UK, Canada and Australia will:

  • see in the new app the new Workforce name and logo (once downloaded and installed)
  • have all previous QuickBooks Time settings, data, and integrations remain in place
  • require no further actions from business owners, admins or employees.

For business owners, this will improve their capability to manage teams. Because such employers will continue to use QuickBooks Time as their back-office solution, with its integration into QuickBooks Payroll, this will be the mechanism for how they manage their team’s time, projects and payroll.

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Charles Brett is a business/technology analyst consultant. His specialist areas include enterprise software, blockchain and enterprise mobility tech (including metering). Specific industry sectors of interest and experience include finance (especially systems supporting wholesale finance), telecommunications and energy. Charles has spoken at multiple industry conferences, has written for numerous publications (including the London Times and the Financial Times). He was the General Chair of the bi-annual High Performance Systems Workshop, 2005. In addition he is an author and novelist. His Technology books include: Making the Most of Mobility Vol I (eBook, 2012); Explaining iTunes, iPhones and iPads for Windows Users (eBook, 2011); 5 Axes of Business Application Integration (2004). His published novels, in the Corruption Series, include: The HolyPhone Confessional Crisis, Corruption’s Price: A Spanish Deceit and Virginity Despoiled. The fourth in The Corruption Series - Resurrection - has is now available. Charles has a B.A. and M.A in Modern History from the University of Oxford. He has lived or worked in Italy, Abu Dhabi, South Africa, California and New York, Spain, Israel, Estonia and Cyprus.


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